REED are working with a legal firm in the heart of Dublin 2 who are seeking an Office Assistant to join their team on a permanent basis.

The ideal candidate will have experience ideally within a corporate business, duties include front of house and facilities and office administration.

Salary €35,000

Monday – Friday, 9.30am – 5.30pm, fully office based

Annual leave – 25 days

Benefits

Duties & Responsibilities

• Warmly welcome and greet clients and other visitors to the office.
• Manage client check-in processes with confidentiality and professionalism.
• Set up and arrange meeting rooms; ensure rooms are clean, prepared, and stocked with necessary materials and refreshments in advance of each meeting.
• Assist with the setup and breakdown (including AV set-up) of meeting rooms for meetings, events, and conferences; proactively manage all aspects of event management including meet-and-greet registration.
• Answer incoming calls promptly and route them to the appropriate personnel or department; manage voicemail messages efficiently ensuring timely responses.
• Ensure kitchens are fully stocked with milk, cereal, fruit etc.
• Conduct regular checks to ensure communal areas are tidy/presentable.
• Coordinate building management for office maintenance/repairs.
• Oversee office supply inventory/reorder supplies as needed.
• Dealing with all incoming/outgoing post; scanning and saving documents
• Photocopying/scanning documents as required.
• Scheduling and archiving documents efficiently.
• Submitting expense reports accurately.
• Preparing PDFs including court documents.

Skills & Attributes required

• Prior experience in an administrative or support role is desirable.
• Familiarity with Microsoft Office applications (Word/PowerPoint/Excel) is beneficial.
• Strong organisational skills with attention to detail.
• Excellent communication skills both written and oral.
• Ability to work independently while managing multiple tasks effectively under pressure.
• Reliable with a strong sense of responsibility towards assigned tasks.
• Proactive approach towards identifying issues/problems before they arise.