Our client, a legal practice in Dublin 7 is looking to recruit an Office Manager/PA based in their expanding Dublin office.
Salary - €40,000 - €50,000 DOE
Office based; hybrid working is not suited to the role
Duties & Responsibilities
- Main point of contact for IT Support Company / Ad hoc support for staff with IT issues
- Manage mobile phone contracts, in conjunction with Financial Controller
- File Management – Opening Files, Archiving, Maintaining File Storage, Disposal of Files
- Good working knowledge of Microsoft Office
- Maintenance of Practice Evolve Case Management System / Main Point of Contact for Practice Evolve / Maintenance of Precedent Database
- Website / Social Media / Company Branding
- Implementing and maintaining procedures/office administrative systems
- Organising and tidying the office and maintaining stationary supplies and equipment
- Liaising with staff, suppliers, and clients
- Dealing with new enquiries / phone calls / walk ins
- Organising meetings and arranging appointments for the partners
- Invoicing and chasing payments
- Support for financial controller in Sligo, covering where necessary.
- Monthly reporting to Financial Controller of Expenses, Petty Cash, Stamp Printer.
Skills & Attributes required
- Experience working as an office manager/PA
- Be organised and methodical
- Able to work under their own initiative / working on solo projects
- Good working knowledge of IT and office products / able to assist colleague and problem solve
- Ensure the office is run effectively, independently managing all this entails.
- Ability to work as part of a team, to think on their feet, assist colleagues and react quickly
- Be self-motivated and flexible