Corporate Legal Secretary
International Law Firm
Required experience, skills, and attributes
To deliver outstanding secretarial support and exceptional client service. This is a fantastic opportunity for someone who is passionate about delivering a professional secretarial service of the highest quality.
- Supporting partner(s) with PA duties.
- Supporting a team of Associates with admin duties (printing, doc amends, etc).
- Facilitating all client and internal meetings.
- Liaising with client representatives to arrange local and international meetings.
- General administration including creation of letters; emails; updating memos; transaction documents; articles, pitch docs, etc. in Word/Excel/PowerPoint.
- Updating and maintaining contact lists.
- Liaise with Partners and Business Services departments including IT and Accounts.
- Matter management support including opening and closing files and client WIP updates.
- Matter Billing.
- Travel arrangements
- Liaising with our travel management company with regards to flights, hotel accommodation, and local transportation.
- Organising logistics for overseas travel including visas, local currency, and transport within the country of destination.
- Submitting and arranging reimbursement of expenses.
- Maintaining an accurate record of all travel.
Personal attributes
- Demonstrable level of experience supporting senior leadership within a professional services environment.
- Proficient use of MOS including Excel and PowerPoint.
- Dictaphone typing skills.
- Strong organisational skills.
- Confident and professional communication skills/manner at all levels.
- Excellent prioritisation skills and acute attention to detail.
- Ability to use own initiative and remain calm under pressure.
- Proven team player.
- Pro-active and "can do" attitude.