HR Administrator

Legal Firm Dublin 2

Key Responsibilities:

Trainee and Intern Recruitment:

• Manage bookings for careers fairs.
• Act as a brand ambassador for the firm at career fairs and other recruitment events on campus. This may include travel outside of Dublin.
• Co-ordinate with current trainees to assist at career fairs. 
• Ensure all applications are processed efficiently and all queries are answered promptly.
• Shortlist applications alongside the Graduate Recruitment Manager.
• Organise and print all required documentation ahead of interviews. Ensure the correct interview pack goes to the relevant interviewer.
• Ensure interview rooms are booked.
• Issue all Offer Letters.
• Assist with any internal/external events aimed at trainees or interns.
• Research and order new merchandise for each recruitment round.
• Update the Trainee Steering Group and HR team on key themes and takeaways from the career fairs. 

 
Summer Interns:

• Ensure the onboarding of incoming Summer Interns is complete.
• Assist with organising the programme schedule, liaising with Practice Groups for speakers, Knowledge Learning & Development on technical training and trainees for trainee lead talks.
• Arrange weekly social events that are a mix of activities.
• Organise trainee buddies for the Summer Interns and update Trainee Facilitators.
• Check-in with the Summer Interns weekly throughout their time in the firm alongside the Graduate Recruitment Manager.
• Collate Summer Interns trainee offers from the different Practice Groups.
• Draft offer letters and terms of offers for the summer interns per year offered.
• Communicate offer outcomes to Summer Interns alongside the Graduate Recruitment Manager.

Trainee Development Programme too

Skills Knowledge and Expertise:

• 2-3 years experience in graduate recruitment administration, preferably in a professional services industry would be an advantage although not essential.
• Ability to work independently and collaboratively as a member of a team.
• Strong organisational skills, high level of attention to detail, creative problem solving, and ability to balance demands of multiple tasks.
• Experience in managing social media in a professional context, would be an advantage although not essential.
• Excellent communications and interpersonal skills.
• A high level of motivation and a proven self-starter.
• Proactive and always looking for ways to improve the service offering to internal and external stakeholders.
• Ability to work in a fast paced environment.
• Other tasks as required.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Discretionary annual bonus scheme
• 25 days annual leave
• Leading hybrid working policy
• Immediate pension scheme
• Healthcare
• TaxSaver and Bike to Work schemes
• Full gym and wellness programme