REED are working with a scientific organisation in Dublin 14 who are seeking a Sales Administrator / Support candidate on a permanent basis. Driving to the location would be best.
Salary €33,000 max + Discretionary bonus
25 days holiday + bank holidays
Employer pension contribution scheme
Career progression opportunities
Office based - no hybrid working
The chosen candidate will be responsible for generating a packing list, invoicing and all required customs documentation to ensure shipments are delivered to customers within agreed timeframe.
Also, you will be responsible for receiving/checking inbound deliveries & pick and pack product to fulfil customers’ orders.
Duties & Responsibilities
- Generate Packing List, Invoices, & associated shipping docs. To ensure no unnecessary delays due to missing paperwork
- Book collections with couriers Fed Ex, DHl,etc.
- Generate Product Labels & assist with labeling. when required
- Prioritize shipments according to shipping schedule
- Provide customers with accurate shipping docs./Invoices via email
- Daily tracking of inbound & outbound shipments, alerting customers of delays (outbound) & providing requested information.eg. import declarations for inbound shipments.
- Accurate and efficient picking & packing of orders to meet customer requirements & courier deadlines
- Ensure products are labeled & packaged correctly
- Monthly stock count to ensure physical stock is accurate
- Receiving inbound deliveries on SAP & store according to temperature requirements
- Requesting quotes from freight companies for high value shipments
- Monitoring & generating Purchase Orders for consumables to ensure continuous stock
- Approving Invoices for payment
- Generate Weekly/Monthly Report for Temperature monitoring devices, acknowledging out of spec. alerts
- Ensure daily/monthly schedules for cleaning & preventative maintenance are adhered to.
- Resolve queries and escalate to management if required
- Adhere to all health & safety procedures when handling product
- Attend weekly shipping meeting & provide accurate update on all inbound and outbound shipments
Essential Requirements
- Experience / keen interest in business logistics, administration experience is essential
- Ability to use Microsoft Office packages including a working knowledge of Excel
- Previous experience in Sales Order Processing/fulfilment for export would be preferred
- Attention to detail
- Ability to multitask, prioritize workload
- Proactive problem solver
- Excellent Organizational skills
- Previous experience working in life sciences industry would be preferred but not essential
- SAP experience is desirable