Legal Secretary / PA

Top Tier Firm

Profile

We currently seek to recruit an experienced Legal Secretary/PA. The successful incumbent will be responsible for providing secretarial and administrative support to two busy Partners and their teams and to assist them in providing a professional service to the client. In addition, the Legal Secretary/PA may be asked to cover for other secretaries in their teams/groups and to provide relief assistance to any department in the firm. This is a permanent, full time position and we can offer hybrid working for the right person. 

Key Responsibilities

Responsibilities for this role include:

• Creating, amending, preparing legal documents.
• Schedule meetings and managing calendars.
• Billing: Drafting narratives from Work In Progress Reports (Aderant Expert) and computing figures. Follow up with relevant Fee Earners to ensure all time is captured. Processing signed off bills with Accounts.
• Preparing Transaction bills to clients’ specifications.
• Coordinate events and speaking engagements when required.
• Administrative support to fee-earners as required, ensuring that documentation and correspondence are produced to a high standard, in accordance with house style and to tight deadlines.
• Dealing with telephone queries and ensuring that such queries are handled in a professional, courteous and prompt manner.
• Plan travel, including flights, accommodation and ground transportation.
• Ensuring electronic and hard copy filing is up to date.
• Scanning documents to finalise post-closing process on projects.
• Drafting letters to clients for signing of documents.
• Other secretarial and administrative tasks and ad hoc projects as requested

Experience, Knowledge & Skills

The successful candidate will have:

• A minimum of 5 year’s relevant experience.
• Excellent organisational and prioritisation skills; the ability to manage a busy workload and meet client needs on a consistent basis.
• Billing process experience; drafting narratives from Work In Progress Reports and computing figures.
• A very high level of accuracy and attention to detail.
• Excellent MS Office skills; strong efficiency working with Microsoft Excel.
• 65+ wpm typing speeds.
• Strong interpersonal and communications skills.
• Ability to exercise sound judgement and decision making.
• Ability to work in pressurised situations.

Education

The successful candidate will have:

• Secretarial or Legal/Admin course qualification