Property Legal Secretary

Dublin 2 Firm

Profile

We are currently seeking to recruit a Legal Secretary to join our Commercial Property Department.  This is a great opportunity to work in a progressive professional organisation. Prior experience in a busy and demanding role is essential.

The ideal candidate will have at least 3 years’ solid experience with strong organisational and interpersonal skills as well as a disciplined ability to complete work, prioritise own tasks and manage time effectively.  The candidate will have a positive, helpful, and cheerful attitude.

The role will involve a broad range of duties including but not limited to:

Key Responsibilities:

• Providing a professional, efficient, and proactive secretarial service
• Answering phones, taking messages, logging daily calls, follow up on calls
• Digital dictation and production of all documents, correspondence, reports and presentations, contracts, agreements, accurately and in a timely manner
• Diary management
• Arranging meetings internally and externally and confirming with attendees in advance

• Managing the receipt and distribution of title documents on ATR for various banking institutions from time to time
• General administration and other ad-hoc work as required from time to time

Required Capabilities:

• Strong Commercial Property legal experience required
• Dicta-typing and PA/secretarial duties for the Head of Unit and for several fee earners
• Strong MS office and other IT skills essential
• Case management experience (Partner for Windows & i-manage would be a distinct advantage)
• Excellent typing skills required at least 60+ wpm or more
• Excellent administration skills and an ability to prioritise work is essential
• Ability to work on own initiative with excellent organisational skills
• A high degree of diplomacy and professionalism required with a pleasant and positive disposition 
• Ability to deal with large volume of work for various ongoing projects
• Good telephone manner and excellent communication skills, both written and oral
• Other ad-hoc work as required within the Commercial Property Department

Key Competencies:

• Professional candidate who will present well with clients and colleagues alike
• Dependable, with a positive outlook, a sunny disposition and highly motivated
• High degree of accuracy and attention to detail a must
• An ability to get to grips with complex issues without difficulty
• Able to manage various projects simultaneously
• Eager to learn, enthusiastic and dedicated
• Excellent level of English
• Flexible, helpful, and adaptable team player
• Excellent time management, timekeeping, and attendance

The salary will be commensurate with experience. An immediate start would be ideal.