Legal Secretary (Healthcare) - Dublin
International Firm
This role will initially be office-based, with an opportunity for hybrid working upon successful completion of a 6 month probationary period.
Profile
Key Responsibilities
- Preparing correspondence and documents from digital dictation
- Preparing briefs (hard and soft copies)
- Issuing large documents such as briefs to Counsel and experts via One Drive
- Creating, amending and formatting legal documents and templates with a high degree of accuracy
- Updating the MI databases
- File management, including both physical and electronic filing, scanning, photocopying and archiving
- Liaising with experts and counsel
- Arranging meetings/consultations
- Diary management
- Assist with expense claims
- Booking of meeting rooms
- Billing preparation and issuing bills to clients
- Ad hoc administrative tasks
- Debt collection
- Booking travel
The Ideal Candidate
- Proven experience of working as a Legal Secretary is essential
- Strong dictation experience is highly desirable
- A minimum of 60 wpm
- Proficient use of Microsoft Word, Excel, PowerPoint, PDF Docs and One Drive
- Strong attention to detail and accuracy is essential
- Excellent administration skills
- Ability to work on one's own initiative
- Ability to draft correspondence when asked to do so
- Excellent organisational skills
- Ability to prioritise large workloads
- Ability to turnaround tasks in a timely manner
- Ability to multi-task and work to strict deadlines
- Team orientated and collaborative with a flexible attitude
- Professional telephone manner and excellent communication skills, both written and oral
- The candidate should have a positive, helpful and cheerful attitude
- Experience of preparing briefs