REED are working with a law firm in the heart of Dublin who are seeking a Receptionist to join their team ASAP on a permanent basis. This is a great opportunity for someone looking to continue their career and join a growing organisation. 

Salary – €40,000 - €45,000

Office based, Monday – Friday, 9am – 5.30pm 

Excellent benefits 

The chosen must be established in their Receptionist career and looking for a new role to commit to and a company to grow with. Meeting and greeting clients is the most important function of the role – the ideal candidate will have experience in office manager duties.

Duties & Responsibilities

• Greeting clients at front desk 
• Answering calls and directing queries to the correct individuals 
• Managing meeting rooms and ensuring IT are notified 
• Manage and procure general office stationery supplies as required 
• Liaise with Financial Controller with regard to the purchase of non-regular equipment/supplies.
• Ensure supplies of water, fruit, milk, tea & other such consumables are ordered as needed. Also sandwiches/pastries for meetings.
• Ensure office procedures are notified to staff and adhered to e.g. Opening/Closing, Alarm Activation/De-Activation, Fob & Key Allocation, Post & DX Process, Meeting Room Bookings, Visitor Signing in/out, General Security etc.
• Be accountable for and ensure the proper management of petty cash, general banking requirements, taxi and courier accounts.
• Manage administration of Post/Franking Machine.
• Ensure Health & Safety procedures are in place and implemented including the provision of first aid supplies, trained first-aiders, the maintenance of an accident record book and the conduct of regular fire safety drills.
• Co-Ordinate, with IT Department, all computer/phone equipment requirements, and operational needs.
• Log and report on all repair calls re: printer/photocopier. 
• Manage up-to-date database of employee contact details in conjunction with HR.
• Assist with planning and implementing external/internal executive level events as well as staff parties and other significant celebrations. 
• Address employees’ queries regarding office management issues. Keep Managing Partner informed of relevant issues that should reasonably be brought to his attention.
• Ensure AV facilities are operational.